PET OWNERS ORGANIZATION
OF CITRUS HEIGHTS
BYLAWS
&
STANDARD OPERATING PROCEDURES
Updated 2006
Pet Owners Organization of Citrus Heights
P.O Box 962
Citrus Heights CA 95611
TABLE OF CONTENTS
ARTICLE I. NAME................................................................................................................................................................ 4
ARTICLE II. PURPOSE & OBJECTIVES....................................................................................................................... 4
ARTICLE III. MEMBERSHIP................................................................................................................................................ 4
ARTICLE IV. BOARD OF DIRECTORS............................................................................................................................ 5
ARTICLE V. OFFICERS....................................................................................................................................................... 6
ARTICLE VI. ELECTIONS.................................................................................................................................................... 7
ARTICLE VII. MEETINGS...................................................................................................................................................... 7
ARTICLE VIII. AMENDMENT OF BY-LAWS..................................................................................................................... 8
ARTICLE IX. POLITICAL ACTIVITY................................................................................................................................. 8
ARTICLE X. NON-DISCRIMINATION.............................................................................................................................. 8
ARTICLE XI. DISSOLUTION............................................................................................................................................... 8
STANDARD OPERATING PROCEDURES......................................................................................................................... 10
PET OWNERS ORGANIZATION OF CITRUS HEIGHTS
BYLAWS
Regular membership is constituted of persons who have paid dues. These persons are eligible to vote and to run for office.
Lifetime membership may be conferred on a regular member for outstanding service to P.O.O.C.H., to animal centered organizations or services that increase the well being of companion animals and their guardians. These members have all the rights and privileges of regular members but are not required to pay dues.
Honorary membership is conferred on individuals or organizations in recognition of services provided to P.O.O.C.H. These members may neither vote nor hold office. Membership is for one year unless the Board determines otherwise.
Business members may delegate one person as their representative. This person shall have all rights and privileges of a regular member.
All members shall be informed of activities and events through the club newspaper, by telephone or by e-mail unless member requests otherwise.
Section 1. Annual and multiple year dues are payable on or before January 1st. Persons joining in October, November, or December will be considered members through December of the following year. Members who have paid their dues are considered “members in good standing.”
Section 2. Only regular members in good standing shall be eligible to vote or to hold office.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. Number
The Board of Directors shall consist of five members elected by the general Membership at the annual meeting held in November.
Section 2. General powers, authority, and responsibilities.
A. The Board shall manage the affairs of P.O.O.C.H. and shall have the authority to set policy and speak on behalf of the P.O.O.C.H. membership.
B. The Board shall report all activities to the general membership.
C. The Board shall have the authority to spend up to $250.00 monthly without prior approval of the membership. All such expenditures shall be reported to the membership at the next general membership meeting following Board approval of such expenditures.
D. The Board shall provide liability insurance for the organization’s activities.
E. The Board shall designate three regular P.O.O.C.H. members to audit the booksThis shall be performed prior to installation of officers at the January meeting.
Section 3. The Board shall have the authority to perform any legal duties authorized by the membership.
ARTICLE V. OFFICERS
The officers of P.O.O.C.H. shall be: President; Vice-President; Secretary; Treasurer; and member-at-large, and shall act as the Board of Directors for P.O.O.C.H.
Section 1. OFFICERS DUTIES.
THE PRESIDENT:
a) is the executive officer of P.O.O.C.H.
b) shall prepare agendas for and preside at all meetings
c) shall enforce these bylaws
d) shall sign all contracts
e) shall have the right and responsibility to approve all statements made on behalf of P.O.O.C.H.
f) shall have the right to create committees and assign members to serve thereon
g) may fill vacancies on the Board following the resignation or absence of a Board member. Such appointments shall be reported to the membership in the next monthly newsletter, and shall be subject to the approval or disapproval of the membership at the next scheduled meeting of P.O.O.C.H.
h) may schedule or cancel meetings as necessary to conduct business in a timely manner.
i) is an ex officio member of all committees.
THE VICE-PRESIDENT:
a) shall fulfill the duties of the President in the President’s absence or departure and shall have other duties as assigned.
THE SECRETARY:
a) shall be responsible for keeping an accurate record of all business conducted at all meetings of P.O.O.C.H. and all correspondence to and from P.O.O.C.H., and perform other duties as assigned.
b) is responsible for maintaining records and documents in a secure place and, on request, shall be make them available for review within a reasonable length of time.
THE TREASURER:
a) shall be responsible for all P.O.O.C.H. monies and shall deposit into the business bank account, on at least a monthly basis, all monies received.
b) shall keep an accurate record of receipts and expenditures
c) shall provide all information necessary for the preparation of any financial documents. Two officers shall sign checks.
d) shall provide a written report of receipts and expenditures at each general meeting and shall give a verbal report of current financial status
e) shall have the books prepared for audit by the 5th of January each year.
f) May stop payment on checks not cashed within 90 days from date of issuance. A new check will be issued at the request of the payee.
MEMBER-AT-LARGE:
a) shall perform all duties as assigned by the President or the Board of Directors.
Each officer is expected to attend all general membership and board meetings. Failure to attend three consecutive meetings may result in termination by a two-thirds vote of members present at a general meeting.
ARTICLE VI. ELECTIONS
Section 1. Election of officers shall be held annually at the November meeting and shall be installed at the January meeting following election.
Section 2. In September
2 The President shall appoint a nominating committee to establish a ballot of members willing and able to serve.
3 Ballot will be presented at the October meeting.
4 Nominations may be made from the floor if the member is present or has given consent in writing to the Board.
5 Members present will vote to accept or reject the ballot.
6 The approved ballot shall be published in the club newspaper and posted in the park kiosk.
Section 3. A minimum of 10 members, including officers, must be present for the election. If only one person is running for each position a voice vote of members present will be taken. If more than one person is running for any position a written ballot will be presented and voted on by the members present.
Section 4. Elected officers may succeed themselves for one term in the same office.
Section 5. A member shall neither run for nor hold more than one office at any one time.
ARTICLE VII. MEETINGS
Section 1. General meetings may be held monthly and are to be announced in the club newspaper, posted in the park kiosk and on the website. Six members including officers shall constitute a quorum
Section
2. Notice of Board meetings shall be given orally or in writing to all
members of P.O.O.C.H. at least seven days prior to the meeting and is
deemed to have occurred if the meeting is held at a pre-arranged and customary
time and location. Board meetings are open to all members in good standing. In
case of an emergency, which is defined by the President or any three directors,
the general membership need not be notified in advance. Twenty-four hour notice
to each director shall suffice and business may be conducted with the exception
of by-laws amendments. The substance of the meeting shall be reported in the
club newspaper and at the next general meeting.
ARTICLE VIII. AMENDMENT OF BY-LAWS
By-laws may be amended at any regular meeting, by a two-thirds vote of regular members in attendance at the meeting, provided such amendment was submitted in writing at a previous meeting. The proposed changes and the date for voting shall be published in the club newspaper and posted in the park kiosk. All revised bylaws shall be forwarded to regulatory agencies as required.
ARTICLE IX. POLITICAL ACTIVITY
P.O.O.C.H. shall use neither its monies nor its name in furtherance of, nor engage in, any political activity in support of any candidate for public office. This article shall not be construed to limit the exercising of the constitutional right of any P.O.O.C.H. member.
ARTICLE X. NON-DISCRIMINATION
P.O.O.C.H. shall not discriminate against individuals or groups on the basis of race, religion, color, sex, age, disability, national origin, income or political affiliation in any of its policies, recommendations or actions.
ARTICLE XI. DISSOLUTION
In the event of dissolution, all funds remaining in the treasury after debts and obligations have been met shall be distributed to like charitable organizations as agreed upon by the membership at the time of dissolution.
AMENDED_______________
By-laws committee:
|
Ed Boyce |
Sally Teitzel |
|
Linda McCracken |
Betty Bauer |
|
bjb/2006/wordpad/pooch |
|
PET OWNERS ORGANIZATION OF CITRUS HEIGHTS
Meeting Format
PURPOSE: To provide an orderly manner for the conducting of business at P.O.O.C.H. general meetings.
The meetings shall follow this general format, in the order listed:
A. Call to Order
B. Introductions
C. Reading and approval of the previous meeting’s minutes
D. Treasurer’s report and approval
E. Action on the current agenda*
F. Old and unfinished business
G. New business presented from the floor
H. Determination of the next scheduled meeting
I. Call for adjournment
J. *Only introductions, the minutes, treasurer’s report and necessary announcements will be presented when there is a special presentation or speaker.
Installation of Officers
PURPOSE: To provide a procedure for installation of officers and transfer of documents.
2 The outgoing president shall prepare the agenda with input from the new president and shall open the January meeting.
3 The minutes of the last meeting shall be read and approved.
4 The treasurer’s report shall be read and approved. The treasurer shall present the auditor’s report.
5 Installation of officers shall take place.
6 All newly elected officers are expected to attend.
7 Newly elected officers shall rise and in the presence of those in attendance repeat the following statement: I, _______(Name)_____ accept the duties and responsibilities of the office of __________(Name of Office) _____. I will work to meet the obligations of this office and to further the objectives of the Pet Owners Organization of Citrus Heights.
8 Following the installation, the new officers shall conduct the remainder of the meeting.
9 All records, books, check books; keys and other documents shall be given to the new treasurer and secretary in a timely manner and in no case later than 14 days following installation.